October 31, 2017
Job title:Finance Assistant
Employer: Islamic Help Tanzania
Location: Pangani Tanga
Purpose of the Position
The Finance Assistant will be based in Pangani is expected to assist the head of Operation in the development of financial systems and procedures for IH Tanzania program in line with IH Standard Operating Procedures. He/she is expected to ensure the accurate implementation of all these procedures and systems at all level.
Major responsibilities
Controllership:
• FA will maintain all financial systems for the IH Country/Field offices, and ensure full compliance with IH financial (SOP’s).
• Accurate and timely cash disbursements, cash receipts, on a daily basis, to ensure proper accounts distribution and adhering to IH’s accounting policies and procedures vis-à-vis TALLY following Accounting system.
• To manage the finance department activities and schedules to meet the financial reporting requirements and deadlines specified by IH headquarters in UK and donors.
• To provide the Head of the programme and other budget holders and senior staff members with monthly actual-to-budget expenditure reports and analysis for all grants and budgets.
• To closely monitor all financial activities, and keep the Head of Operation advised of all situations which have the potential for a negative impact on internal controls or financial management performance.
• To prepare all donor financial reports in respect to accounting, legal and contractual requirements and ensure the review of such reports by the CM, HoP, and UK office prior to submission.
• To be responsible for conducting and coordinating external audit of IH and coordinating (donor, audit firm, government, etc.) and internal control audits, and initiate and implement actions necessary to correct weaknesses.
• In collaboration with the Head of Admin oversee the protection of the country programme assets (cash, inventory, etc.) through the enforcement of internal control policies and procedures including that fixed asset inventories are updated regularly.
• To maintain up-to date knowledge of and implement national government requirements and regulations related to financial matters including statutory deductions from national staff salaries such as income tax, social security, etc
• FA will ensure that no unallowable/ineligible costs are charged to any project.
• Field Finance Officerwill also responsible for withholding tax deduction, filling of monthly tax statement and annual tax return.
Treasury:
• To supervise Field office bank relations and bank account activities including negotiation of fees, interest and currency exchange rates.
• To be responsible for timely preparation and follow-up/handling of Cash Transfer Requests to UK and ensure that appropriate cash balances are maintained to facilitate programme implementation.
• To ensure the development and implementation of a plan to minimize the country’s foreign exchange exposure to currency gains and losses.
• To maintain up-to-date records of all grant payments made by donors and in consultation with the Head of Porgramme, and the UK office, to follow-up and supervise the timely collection of contractual and other receivables including outstanding payments from donors.
Budget:
• To assist the HOP with the preparation and revision of program and project proposal budgets including multi-annual budgets.
• To coordinate and provide technical support and guidance to all budget holders in the preparation of the country operating budget and be responsible for compiling and producing the country budget.
• To coordinate and lead the budget revision processes including producing the revised budgets, ensuring that they are reviewed and approved by the HoP, and submitted to UK in a timely manner and according to the IH standards.
• To produce and facilitate the review of actual to budget expenditures with HoP.
Other
• Financial monitoring and capacity building of Implementing Partners
• To conduct regular site visits to all programme locations and carry out audits where necessary
• Any other job assigned by line manager RELATIONSHIP
• Responsible to Head of Program/ Ops:
• Liaises With: Branch Manager, Bank, Suppliers, Allied staff, partners.
PERSON SPECIFICATION
Essential:
• Diploma/Degree in Account and Finance
• At least 2-3 years of work experience in similar role preferably with NGO or any reputable company
• Full command on Tally Software & Packages
• Must be computer literate with a comprehensive knowledge of MS, Excel & accounts packages like Tally.
• Good communication & team building skills.
• Resident of Tanga region will be preferred
Special Skills, Aptitude or Personality Requirements:
• Active team player
• Flexible and adaptable. Willing to travel to remote field areas with basic living conditions
• Analytical and problem solving skills
• Ability to work under pressure often to strict deadlines
• Methodical and thorough
• Capacity building and training skills
• Good interpersonal and communication skills
• Good Report writing skill
WORK ENVIRONEMNT
• Must have good prioritization skills, with effective decision making abilities, to cope in a dynamic environment and to operate on multiple fronts simultaneously. Islamic Help as a humanitarian organization responds to emergencies which may affect routine work.
ACCOUNTABILITY
• Responsibility to manage transaction volume of around 1 million UK Pounds per annum. This limit may increase if Islamic Help get more funding’s.
• Ensure best value of money and facilitate process to improve accountability to beneficiaries and donors (HAP)
Tasks
Financial Modeling, Analysis & Valuation, Financial Statement Analysis, Bookkeeping, Capital Budgeting, Fixed Asset Management, plus Admin and HR role till filling of those role.
Practice Areas
External Audit, Internal Controls, Treasury
Salary/Renumeration
• 300,000 to 500,000 TSH depending on experience plus residence in office.
How to Apply:
Please read all the instruction attached carefully and send your resume and motivational letter to (amjadkhan@islamichelp.org.uk ). Only the candidates meeting the criteria will be shortlisted