Job Title: Records Management Assistant Grade III (2 posts)
Report To: Records Management Manager
Duties and Responsibilities:
i. To record letters in the inward and outward registers;
ii. To sort index and file letters in the appropriate files;
iii. To record and maintain the file movements in the transit cards or in thefile movement registers;
iv. To maintain the postage imprest registers;
v. Keep and maintain files in good order;
vi. To make sure that confidential information do not leak at all;
vii. Retrieving files in response to request from staff;
viii. Receive payment schedules and file accordingly;
ix. Keeps and maintain Archives according to standard procedures;
x. Provide effective access to library collections and resources;
xi. Maintain records for the books/materials borrow service;
xii. Respond to daily on-site requests for information needs for libraryusers;
xiii. To carry out any other lawful work related duties as assigned by supervisor.
Desired Profile: Computer literacy, Team player, Ability to work under minimum
supervision, Ability to solve problems and making rational decisions.
Experience: At least one year post qualification experience
Education: Holder of Advanced Certificate of Secondary Education with basic Records
Management Certificate or basic Library and Information Management
Certificate
=================
Job Title: Members Care Officer Grade II (2 posts)
Report To: Zonal Manager
Duties and Responsibilities:
i. To assist in compiling registered data and other informations;
ii. To assist in the preparation of members? identity cards;
iii. To assist in ensuring members? records are properly maintained;
iv. To assist in provision of timely information required by members;
v. To learn all the duties and responsibilities of the entire department;
vi. To carry out any other lawful work related duties as assigned by supervisor.
Desired Profile: communication skills interpersonal skills problem solving skills
computer skills
Experience: N/A
Education: Holder of Degree/Advanced Diploma in Marketing, Economics, Social
Security, Business Administration or any other related qualifications
from a recognized institution.
===============
Job Title: Zone Operations Officer Grade III
Report To: Zonal Manager
Duties and Responsibilities:
i. To assist in recruitment of new members.
ii. To assist in making follow up of delaying contributions;
iii. To assist in keeping track of retired pensioners;
iv. To assist in educating members on Fund operations within the zone area;
v. To assist in attending all matters or problems facing members;
vi. To carry out any other lawful work related duties as assigned by supervisor.
Desired Profile: communication skills interpersonal skills problem solving skills
computer skills
Experience: N/A
Education: Holder of Degree/Advanced Diploma in Marketing, Economics, Social
Security Administration/ Insurance, or any other related qualification
from a recognized institution.
================
Job Title: Office Assistant Grade IV
Duties and Responsibilities:
i. To collect and dispatch letters and other messages to relevant staff;
ii. To control movements of documents and files;
iii. To make sure that confidential information do not leak at all;
iv. To record letters in the inward and outward registers;
v. To perform some registry duties e.g. the sorting of letters and arranging of file;
vi. To ensure office facilities are clean;
vii. To prepare refreshment for Fund visitors, Senior officials and duringmeetings;
viii. To run errands for the department assigned;
ix. To carry out any other lawful work related duties as assigned by supervisor.
Desired Profile: communication skills,interpersonal skills,problem solving
skills,computer skills
Experience: N/A
Education: Holder of Certificate of Secondary Education with good passes
==============
Job Title: Driver Cum Office Assistant Grade IV (10 posts)
Report To: Administrative Services Manager
Duties and Responsibilities:
i. To be responsible for handling and driving Fund pool vehicle assigned;
ii. To distributes mails, cheques and other documents to different places;
iii. To ensure that the Fund vehicle and its accessories are in good and safe working condition before and after making any trip so as to identify any defects;
iv. To carry out minor repairs on the vehicle assigned to him provided in so doing it shall by no means cause more detriment to such vehicle;
v. To keep and maintain a log book of his/her vehicle as required by the Fund Transport regulations;
vi. To maintain accurate, up-to-date records on trip sheets, customer transportation forms, vehicle maintenance, fuel purchases, incident reports, accident reports, vehicle condition reports and other records that are requested from management;
vii. To read and interpret driving directions to plan the most efficient route service for customers;
viii. To fuel the assigned vehicle;
ix. To present safety briefing to passengers prior to each trip departure;
x. To keep the assigned vehicle(s) clean inside and outside;
xi. To carry out any other lawful work related duties as assigned by supervisor.
Desired Profile: Good team player, ability to work under minimum supervision, problem
solving and decision making
Experience: Three years accident free proven experience
Education: Holder of Certificate of Secondary Education with Class ”C” Driving
License. Must have Trade Test Grade III certificate in one of the
following subjects, Motor Vehicle Driving, Motor Vehicle Mechanics or
Auto Electrician
=======
Job Title: Benefit Officer Grade III
Report To: Zonal Manager
Duties and Responsibilities:
i. To assist in processing claims;
ii. To assist in supervising benefit processing activities;
ii. To assist in approving payment of benefits as shall be determined in theFinancial Regulations;
iv. To assist in verifying claims and maintains register;
v. To assist indealing with customer care;
vi. To assist in maintaining records of all pensioners; vii. To assist in dealing with correspondence concerning members? claims; viii. To understand Fund mission, product offering and operations; ix. To carry out any other lawful work related duties as assigned by supervisor.
Desired Profile: communication skills interpersonal skills problem solving skills
computer skills
Experience: N/A
Education: By appointment of a holder of Degree/Advanced Diploma in Sociology,
Social Security, Business Administration, Social Science or any other
related qualification from a recognized institution.
=========
Job Title: Contributions Officer Grade III
Report To: Zonal Manager
Duties and Responsibilities:
i. Assisting in examine monthly contributions remittances;
ii. Assist in allocating monthly contributions remitted to individualmembers? accounts;
iii. Assist in ensuring proper reports, statistics and records of monthly contributions maintained and to ensure that specific Objectives and targets are met;
iv. To carry out any other lawful work related duties as assigned by supervisor.
Desired Profile: communication skills interpersonal skills problem solving skills
computer skills
Experience: N/A
Education: Holder of Degree/Advanced Diploma in Finance Management, Social Security
Administration/ Insurance, Information Technology, Economics or its
equivalent from a recognized institution.
===========
Job Title: Finance Officer Grade III
Report To: Finance Manager
Duties and Responsibilities:
i. Assist in examining validity and accuracy of the claims, tax invoices,and other supporting documents;
ii. Assist in the creation of invoices into Accounting Software in relationto operational expenditure and capital expenditure;
iii. Assist in matching purchase orders and invoices;
iv. Assist in maintaining records of payable Accounts;
v. Assist in printing of payment vouchers for approved payments;
vi. To carry out any other lawful work related duties as assigned by supervisor.
Desired Profile: communication skills,interpersonal skills, problem solving skills,
computer skills
Experience: N/A
Education: Holder of Degree or Advanced Diploma in Accounting, professional Level
II or any other related equivalent qualifications from a recognized
institution.
=======
Job Title: Personal Secretary Grade III
Report To: Pensions Manager
Duties and Responsibilities:
i. To provide office requirements to senior officials;
ii. To handle incoming mails marked for personal attention;
iii. Filing and distributing them;
iv. To receive and guide visitors;
v. To keep a diary of events;
vi. To attend meetings when required and produce a record of proceedings;
vii. To answer independently routine correspondence, such as acknowledgements;
viii. To make follow up of outstanding and urgent replies; i
x. Keeping a record of files in the action for their officers;
x. To answer telephone calls and intercoms;
xi. To take care of all facilities under charge;
xii. To undertake routine correspondence with prior approval of superiors;
xiii. To give information to callers or routine calls to appropriate officials
and places outgoing calls as necessary;
xiv. To liaise with Administrative Services Manager, attends to routine safari arrangements for the senior officers as requested;
xv. To confirm hotel bookings and transport reservations and makes
preparations for imprest accounts, travel arrangements, etc.
xvi. To carry out any other lawful work related duties as assigned by supervisor
Desired Profile: communication skills, interpersonal skills, problem solving skills,
computer skills
Experience: Three years working experience.
Education: Holder of Certificate of Secondary Education who attended three years
Pre-Service or/and In-Service Secretarial Course from recognized
institution course and attained Stage III, i.e. Typing speed of not less
than 50 w.p.m., Manuscript Stage III, Tabulation Stage III, Office
Management Stage II and Secretarial Duties Stage II plus Kiswahili or
English Shorthand 80/100 w.p.m.
How to Apply
Candidates are adviced to provide their detailed Curriculum Vitae by
including copies of academic certificates (O level, A level, Bachelor
Degree or Advance Diploma), birth certificate and three works related
referee and application for the job should be in the system through the
following website: https://recruitment.ppf.or.tz/recruitment/
Application should be submitted before 15 May, 2017
Only shortlisted candidates will be connected
May 11, 2017
